Administrative Assistant/Document Controls Specialist

BATON ROUGE, Louisiana, United States

Administrative Assistant/document control Specialist

Baton Rouge, LA.

32 hours a week; 6+ month duration

  • Exporting, printing, and maintaining drawings
  • Filling, scanning, and controlling of documents
  • Converting and merging documents
  • Review all documents for quality corrections before scanning and uploading
  • Maintaining Filing systems
  • Uploading and processing work  
  • Organizes and maintains project files
  • Perform clerical typing duties to generate documents such as project meeting minutes, as necessary
  • Has knowledge of Microsoft Office suite of software, Word, Excel and Powerpoint
  • Schedules meetings in Outlook
  • Assembles and distributes weekly and bi-weekly meeting packages
  • Maintains safety database for JHA’s and LPO’s (Job hazard analysis and loss protection observations)
  • Completes work according to standard procedures on assignments from multiple sources (project managers, design team leaders, group managers, designers and engineers)
  • Assignments are completed efficiently and on time
  • Has basic knowledge of engineering, construction and process terminology
  • Assist in preparing/maintaining up-to-date control records documenting receipt of service requests, document and revision numbers, original distribution, revised distributions and transmittal dates
  • Works pursuant to direction in a consistent manner according to established procedures
  • Ability to maintain confidential or sensitive information
  • Ensures quality for completed personal work assignments
  • Manages office layouts and office assignments
  • May receive direction and/or work from other managers/supervisors
  • Works independently in a consistent manner according to established procedures
  • Generate, compile, copy, and distribute engineering documents to clients on-time
  • ResPrinting supplies at printing stations
  • Restocks supplies in the kitchen,  and Conference Rooms

Type: Permanent

Reference ID: 5215